3 Tried & Tested Team Communication Strategies Every Project Lead Should Know

3 Tried & Tested Team Communication Strategies Every Project Lead Should Know

An essential part of a project lead’s day-to-day work is team communication. This doesn’t just mean answering any questions they have or delegating tasks – communication should be used as a tool to help improve productivity and morale. If you’re not sure where to start, here are three tried and tested methods that will help get everyone on the same page:

1) Make Meetings Shorter 

Every project lead should be meeting with their team members regularly, but this does not mean these meetings have to take up large chunks of time. You can reduce the amount of time your team spends in one meeting by running multiple short ones instead. So you might run an hour-long retrospective followed by half an hour for feedback, then another 20 minutes discussing new ideas and upcoming deadlines.

Your priority should be executing tasks, so it’s essential to keep your team members focused.

By running shorter meetings, you’ll ensure everyone stays engaged and productive throughout the day, leading to better results for your project as a whole.

2) Earn Your Team’s Confidence and Trust 

If you want to show your team that their input is valued, then the best thing to do is ask for it.

Sometimes, project leads put pressure on their teams by making them feel like they have no choice but to work together – this can lead to resentment and anger within the group since people don’t always respond well when they think someone’s pushing excessively. When communicating with your team, make sure to ask questions about what everyone thinks; be open-minded enough to act upon any advice given without judgment or criticism. It helps if you set an example by providing constructive feedback whenever possible (not necessarily in front of the entire team).

Seeking guidance from professional companies like Professional Success South can help you improve team communication.

3) Streamline Roles and Responsibilities for the Entire Team 

A successful team works together to achieve a common goal. This means having the right people on board (and working well with each other) and working within an established structure and standardized process. It’s critical to clearly define roles and responsibilities for everyone at the start of your project. Hence, there are no misunderstandings regarding who does what when deadlines are looming over your head and decisions must be made. An excellent way to demonstrate this role-sharing responsibility is by assigning tasks so that everyone knows exactly how much work they will be responsible for throughout their involvement. This presents a much clearer picture in front of all stakeholders involved.

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